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STATUTES OF THE INTERNATIONAL ASSOCIATION FOR NEO-LATIN STUDIES  

Article I:	Purposes and Title of the Association
Article II:	Membership
Article III:	Officers
Article IV:	Committees
Article V:	Elections And The Filling Of Vacancies
Article VI:	Advisory Board
Article VII:	Congresses
Article VIII:	Representation And Affiliation
Article IX:	Publications
Article X:	Revision Of The Statutes

 

 

 

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Article I - Purposes and Title of the Association

 

I.A The aims and purposes of the Association shall be:

1. to promote interest in Neo-Latin and the advancement of Neo-Latin studies;

2. to make accessible to all members, by means of publications to be approved by the Association, information ofcommon interest, especially concerning the teaching of and research in Neo-Latin in colleges and universities,institutes, and other centres of learning;

3. to hold international congresses at regular intervals;

4. to promote, wherever possible, the publication of research and texts in Neo-Latin and related fields;

5. to promote the teaching of Neo-Latin at all appropriate levels of education.

 

By Neo-Latin is meant writings in Latin since the beginnings of Humanism.

 

I.B The Association shall be known as the International Association for Neo-Latin Studies (I.A.N.L.S.) (Association internationale d'études néo-latines, Associazione internazionale di studi latini umanistici e moderni, Internationale Gesellschaft für neulateinische Forschungen, Sociedad Internacional de Estudios Neolatinos, Internationale Vereniging voor Neolatijnse Studies).

The official statutes will be in Latin.

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Article II - Membership

 

II.A 1. Upon application to the Secretary, membership in the Association shall be open to all who teach Neo-Latin in educational institutions, who are engaged upon research in Neo-Latin, or who are members of research institutions or libraries relating to Neo-Latin studies.  Others whose work in related fields gives them an interest in Neo-Latin, are invited to apply for membership to the Secretary.

2. In addition, the Executive Committee shall have the power to invite as members scholars whose work relates to Neo-Latin.

II.B All members in good standing will have the right to cast a vote in the Business Meetings (see Article VII.D) of each Congress.

II.C 1. A subscription shall be paid annually by every member and shall become due on January 1 of each calendar year.  However, this subscription may be paid for a longer period.  The subscription rate is to be set by each Congress for the period until the next Congress, at a rate recommended by the Treasurer and approved by the Executive Committee (see Article IV.B) and by the Business Meeting.  The Executive Committee may in certain circumstances reduce or waive the subscription.

2. For members who have retired from their institutional appointments, provided that they shall have been members of the Association for a three-year period, the current subscription shall be reduced by half.

3. The Business Meeting in consultation with the Advisory Board shall have the power to determine whether affiliated associations and centres should be asked to pay an annual subscription and, if so, to fix the amount.

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Article III - Officers

 

III.A For the purpose of directing the activities of the Association, there shall be the following officers, to be nominated and elected in the manner described below in Article V:

 

1. a President, elected for the term from one Congress to the next (with the possibility of being elected again at a future date, but not to succeed him or herself immediately);

2. two Vice-Presidents, the first of whom will normally be nominated by the Nominating Committee to succeed to the Presidency, and who during this term as Vice-President will be the chair of the Advisory Board.  The second Vice-President will be the chair of the Congress Organizing Committee for the next Congress, and he/she should be from the institution hosting the next Congress. (In the absence or illness of both the President and first Vice-President, the second Vice-President will act as President; normally, the first Vice-President will act for or succeed the President in the event of serious illness or other emergency).  Both Vice-Presidents will serve for a term from one Congress to the next.

3. a Treasurer, who will serve for a term of six years (or the period between two Congresses, whichever is greater), and who may be reelected for another term.  He/she will make a report to the Business Meeting of each Congress.

4. a Secretary, who will serve for a term of six years (or the period between two Congresses, whichever is greater), and who may be reelected for one or more terms.

 

III.B In order to insure the international character of the Association, the geographical distribution of those to beelected will be taken into account.  Further, the two Vice-Presidents shall not normally come from the same country.

 

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Article IV - Committees

 

IV.A There shall be a Nominating Committee to prepare the ballot that is to be presented to each Congress for the election of officers other than the second Vice-President (see Article IV.C for his/her selection).  This committee shall consist of the Past President, who shall act as chair, the First Vice-President, and a third member to be named by the Advisory Board.  Except for the office of President, two or more candidates for each office shall be nominated, and nominations from the membership at large will be possible, as provided in Article V below.

IV.B For conducting the business of the Association between Congresses and for ensuring the planning of the next Congress, there shall be an Executive Committee.  This committee shall consist of the President, the Past President, the two Vice-Presidents, the Chair of Publications, the Secretary, and the Treasurer.  This committee shall serve from the date of the election of the officers at one Congress until a new Executive Committee is formed by the election of officers at the next Congress.  It should normally meet at least once a year, at the discretion of the President.  It shall be empowered to act in the name of the Association, as provided by other articles of these statutes, between Congresses. The Executive Committee shall be responsible for selecting the speakers and arranging the programme for the next Congress, following the guidelines given by the Business Meeting held at the preceding Congress.

IV.C There shall be a Congress Organizing Committee named by the chair of this committee, who will be a member of the host institution for the next Congress and designated by that institution. (As noted in Article III.A above, the chair of this committee is ipso facto the second Vice-President). The Congress Organizing Committee will work according to the guidelines established for each Congress by the Executive Committee.

IV.D There shall be a Publications Committee, as noted in Article IX below, the chair of which is to be nominated by the Executive Committee and approved at the Business Meeting of the Congress. 

IV.E There shall be a Committee on the teaching of Neo-Latin (see Article I.A.5), the chair of which is to be nominated by the Executive Committee and approved at the Business Meeting of the Congress.

IV.F Other committees may be established by the Executive Committee, or petitioned at a Business Meeting.  They are to be approved at a Business Meeting.

IV.G All such Committees should submit a written report to the Business Meeting.  

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Article V - Elections and the Filling of Vacancies

 

V.A The election of officers referred to in Article III.A shall be conducted in the following manner.  The Nominating Committee is to prepare a ballot with one name for the Presidency and two or more candidates for each of the other officers, except the second Vice-Presidency (see Article IV.C). Nominations from the membership are to be made in writing to the Secretary before the Business Meeting.  Nominations by the Nominating Committee will include the consent of the nominees; nominations from the membership must be in writing at least sixty days before the Congress meets, they must be made by a proposer and a seconder, and they must include the consent of the nominees; the retiring President will chair the Business Meeting and conduct the voting.  The voting will be by written ballot, with the Secretary recording the numbers voting.  Election will be by a simple majority. 

V.B All members of the Association are eligible for election to the Advisory Board (see Article VI below).  Representatives of associations and centres affiliated to the I.A.N.L.S. shall be nominated by their association or centre.  Representatives of the disciplines (see VI.B) must be members of the I.A.N.L.S. and may be nominated by fellow-members (with proposer and seconder, as indicated in V.A above).  Election to the Advisory Board shall take place during the Business Meeting. The procedure will be as in V.A. In order to ensure the international character of the Association, the geographical distribution of those to be elected may be taken into account.

 

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Article VI - Advisory Board

 

VI.A There shall be an Advisory Board whose purpose will be to give advice in all matters which can improve the efficiency and the structures of the Association, and its relations with associations and centres affiliated to the I.A.N.L.S. (see Article VIII below), as well as centres and institutions where disciplines represented are pursued.

VI.B. 1  Members of the Advisory Board should represent major language areas and major disciplines (e. g. art, classics, history, law, linguistics, literature, music, philosophy, sciences, theology);

2.The Advisory Board also will include representatives of associations and centres affiliated to the I.A.N.L.S. - each tohave one representative on the Advisory Board.

3. Concerning the nomination and election of representatives mentioned in B.1 and B.2, see Article V.B.

VI.C 1.  The number of representatives of major disciplines to be represented on the Advisory Board shall be determined from time to time by the Business Meeting of the I.A.N.L.S.

2. The representatives of disciplines will serve until the following Business Meeting and may be eligible for re-election for a maximum of two  further terms of office.

VI.D 1.  Associations and centres wishing to affiliate with the I.A.N.L.S. shall apply to the chair of the Advisory Board, who will forward the application to a Business Meeting for approval or otherwise.  The chair of the Advisory Board shall have the power to invite associations and centres to affiliate.

2. On the question of subscription of affiliated associations and centres: see Article II.C.3.

VI.E The chair of the Advisory Board shall be the first Vice-President; he/she shall be charged with ensuring that advice, recommendations, and requests from the Advisory Board will be forwarded to the Executive Committee.  The chair of the Advisory Board shall call a meeting of the Board for the first day of the next Congress, and at this meeting recommendations will be made to be brought before the Executive Committee, and a member-at-large will be named to the Nominating Committee.

VI.F  It will be the responsibility of the chair of the Advisory Board to prepare an agenda for meetings of the Board, to arrange for minutes to be taken, and to report back to the Business Meeting.  

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Article VII - Congresses

 

VII.A An International Congress of the Association shall be held at intervals from three to five years, in countries to be recommended by the Executive Committee to the Business Meeting of the Association at each Congress.

VII.B With the exception of those who will be invited, only members of the Association shall have the right to propose a paper to the Executive Committee for consideration, and to participate in each Congress, subject to the payment of a registration fee to be determined by the Congress Organizing Committee.  At each Congress there may be one or more lectures or other functions open to the public, as determined by the Organizing Committee.

VII.C The Executive Committee shall have the power to invite non-members to a Congress, whether on payment of a registration fee or by invitation, within the limits of accommodation available and other considerations.

VII.D There shall be a general meeting at each Congress, in which general topics or themes of the next Congress shall be discussed and approved by the members, and in which elections and other business indicated in other Articles of the statutes is to be conducted.  This meeting is referred to as the Business Meeting of the Congress.

VII.E The agenda for the Business Meeting is to be circulated by the Secretary at least thirty days in advance of theCongress.  Any member who wishes business to be put on the agenda must communicate in writing to the President of the Association sixty days before the Congress.  

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Article VIII - Representation and Affiliation

 

VIII.A Upon recommendation of the Executive Committee and the approval of a Business Meeting, the Association may be represented in suitable organizations.  The Association shall be represented at meetings of other congresses only with the approval of the Executive Committee.

VIII.B Associations and centres wishing to affiliate with the I.A.N.L.S. shall do so as provided in Article VI.D.  

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Article IX - Publications

 

IX.A The proceedings of each Congress shall normally be published, in a form to be consistent with the purposes of the Association.  The responsibility for planning such publication is that of the Executive Committee. Other publications may from time to time be recommended by the Executive Committee.

IX.B There shall be a Publications Committee, the chair of which is to be recommended by the Executive Committee.  The chair of the Publications Committee shall be an ex officio member of the Executive Committee.

IX.C Information concerning Neo-Latin matters will be regularly published in one or more publications with the co-operation of the I.A.N.L.S.; official notices will be communicated to members by the Secretary.  

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Article X - Revision of the Statutes

 

Motions to revise or add to the statutes must be circulated at least sixty days in advance of the Congress at which they are to be discussed. Any motion to revise the statutes must be passed by a two-thirds majority of the members present and voting at a duly announced Business Meeting of the Congress.